Most tradies are brilliant at the actual work. The paperwork is another story entirely. Quotes sitting unfinished in a notepad, invoices sent days after the job wrapped up, and that one customer who still owes $800 from three weeks ago. It adds up to a lot of lost time and money floating in limbo.
Yamate is a business admin app built specifically for Australian tradies. It was originally designed around solo tradies and small trade businesses, but now also supports crews and companies. It handles the full cycle: capture the enquiry, quote the job on site, win it, schedule it, handle the paperwork, invoice it, and chase the slow payers automatically.
It was built on the Tweed Coast with real tradies involved, not designed in a boardroom. That shows. The feature list covers exactly what a solo tradie or small trade business needs, while also supporting crews and companies as they grow, with nothing bolted on just to justify a higher price tag.
What Yamate Actually Does for Tradies
AI-Drafted Quotes Before You Leave the Driveway
Type or speak the job details and Yamate’s AI offsider drafts a priced quote using your saved price list in seconds. You check it, adjust if needed, and send it before you’ve even started the engine. Customer requests sent through your booking link arrive with a draft quote already waiting, built from the customer’s own description and any photos they submitted.
One-Tap Invoicing with PayID, Stripe and Square
When the job is done, a single tap converts it into a proper GST tax invoice with your PayID or bank details on it. Customers can pay directly into your account from their banking app, or businesses can accept card payments through Yamate’s Stripe and Square integrations. For PayID payments, there are no card fees clipped in the middle and no BSB to mistype.
Automatic Payment Chasing by Text
Overdue invoices get a friendly reminder text, written for you, sent automatically on a schedule you set. The texts stop the moment the customer pays. You stay in control of what goes out, but you don’t have to remember who owes what or draft an awkward message at 9pm on a Thursday.
Compliance Paperwork Built Into the Job
Yamate also handles compliance paperwork rather than leaving tradies to fill out the same details over and over again. When a job is created it automatically creates and prefills relevant trade compliance documents using information already stored against the business, customer and job, cutting down on repetitive paperwork and keeping the records tied to the work they relate to.
A Dashboard That Shows You Exactly Where Your Money Is
One screen shows outstanding invoices, overdue amounts, quotes to follow up, and jobs done but not yet invoiced. No spreadsheet, no guesswork. The Money tab tracks revenue, expenses, job margin and GST, and Yamate also helps prepare the information needed for BAS and income tax. Payroll is built in for businesses with employees, including wages, PAYG and super, and Yamate integrates with Xero for businesses that use it for their broader accounting.
Yamate is also currently working through the enrolment process for direct ATO lodgement. Until that is live, it prepares and prefills the relevant tax information for review and submission rather than claiming to lodge directly with the ATO.
Works Offline on Site
No signal down a hole or on a rural property? No problem. Yamate runs fully offline and your data stays on your device. It syncs when you’re back in range. The big platforms need signal; this one doesn’t.
A Tuesday Afternoon in Ballina: How Darren Used Yamate to Close Three Jobs
Darren is a solo electrician based in Ballina, northern NSW. On a Tuesday afternoon at around 3:30pm, he finished a switchboard upgrade and was sitting in his ute outside the client’s place. He had two more enquiries from the morning he hadn’t quoted yet, and one invoice from the previous Friday that was already overdue.
He opened Yamate, tapped the overdue invoice, and sent the auto-written reminder text to the client in about ten seconds. Then he pulled up the first new enquiry, spoke the job details into the app: “Supply and fit four LED downlights in the kitchen, plus an outdoor power point, three hours labour.” The AI drafted a priced quote instantly from his saved rates. He checked it, made one small tweak to the call-out fee, and sent it to the customer by text before he’d left the street.
By 5pm, two of the three quotes had been accepted. The overdue client paid while Darren was still on the road. He got home at 6:15, the Money screen showed everything current, and there was nothing left to chase. That’s the whole pitch, and in practice it actually works that way.
How the Yamate Job Flow Works
Step 1: Capture the Enquiry
Save a customer in seconds, or send them your booking link. They describe the job, the AI asks the right follow-up questions for your trade, and requests photos. The quote arrives pre-drafted.
If you miss a call while you’re on the tools, Yamate can automatically text the caller back with the smart booking link, so the customer can provide the job details and photos without waiting for you to stop work and return the call.
Step 2: Quote and Win
Build or review the quote from your price list. Send it by text. When the customer accepts online or texts back YES, the job drops onto your calendar with one tap.
Step 3: Do the Job
Log time, add materials, snap before and after photos against the job, and complete relevant compliance paperwork using information Yamate already has. Nothing gets lost by invoice time.
Step 4: Invoice and Get Paid
One tap generates the tax invoice with your PayID on it. The customer pays from their banking app, straight to your account. Automatic reminders handle the slow ones.
Step 5: BAS, Tax, Payroll and Accounting
Yamate helps prepare BAS and income-tax information from the records already created while you run the business, handles payroll for businesses with employees, and integrates with Xero. You can also export tidy financial records when needed instead of hunting down receipts and manually tallying everything at the end of the quarter.
Yamate Pricing: Flat Rate, No Surprises
Yamate starts with a 30-day free trial, no card required. It was built with solo tradies in mind and also has a company tier for businesses with crews. There are no per-text charges, and texts are unlimited under a fair-use policy. Because Yamate’s pricing is changing after 30 September 2026, check yamate.au for the current pricing rather than relying on pricing quoted in an older article.
Who Should Try Yamate
If you’re a solo tradie, running a small crew or growing a trade business in Australia and your current system is a mix of WhatsApp, a notes app, and a mental list of who owes you money, Yamate is worth a serious look. It was built solo-tradie-first, but now supports crews and companies too. It’s focused, fast, and actually useful on site. Start the free trial at yamate.au and you can send your first real quote within ten minutes.
