Chasing late payments is one of those business tasks that sounds simple but drains entire afternoons. You draft a polite reminder, wait three days, draft another one, wonder if you should call, and then feel guilty about damaging a client relationship over money you are already owed. It is exhausting, and most small business owners do it manually every single week.
CollectNow is a fintech tool built specifically for this problem. It automates invoice reminders across email, SMS, and phone, and when a debtor still won’t budge, it sends them into an AI-powered negotiation portal where they can settle up, request a discount, or agree to a payment plan. All within limits you set in advance. No debt collectors. No awkward calls from your own team.
The product launched recently on Product Hunt and is already trusted by companies in Europe, including Tatra Banka. What makes it stand out is the approach: it sits between your existing invoice workflow and the point where you would normally hand a case off to a collection agency. That is a gap most tools have ignored entirely.
Key Features of CollectNow
Automated Multi-Channel Reminders
Once you CC CollectNow on an invoice email, it takes over the follow-up process entirely. Timed reminders go out via email, SMS, and phone without you writing a single message. The system tracks each case and knows when to escalate, so nothing falls through the cracks just because you got busy.
AI-Powered Negotiation Portal
When reminders alone are not enough, CollectNow sends the debtor a secure portal link. Inside, they can choose to pay in full, request a discount, or set up a payment plan. The AI handles the back-and-forth in real time, responding within the parameters you configured beforehand. The debtor gets a structured, professional experience. You get paid without picking up the phone.
Rule-Based Controls for Business Owners
You decide the boundaries. Maximum discount percentage, acceptable payment plan lengths, minimum acceptable settlement amounts: all of it is configured by you before any negotiation happens. The AI operates strictly inside those rules, which means you are never surprised by what it agrees to on your behalf.
Bank Integration for Automatic Case Closure
When payment actually lands, CollectNow confirms it via bank integration and closes the case automatically. There is no manual reconciliation step. The loop closes itself, and you get a clean record of the outcome without any extra admin work.
Maria’s Monday Morning: A Real Scenario
Maria runs a small graphic design agency with eight clients on retainer. It is 9:15 on a Monday morning and she is staring at three overdue invoices totalling just over $4,200. One is 14 days late, one is 31 days late, and one has been sitting unpaid for 47 days. In the past, she would spend the first hour of her week crafting individual follow-up emails, trying to sound firm without sounding rude.
This time, she has CollectNow set up. The 14-day case already had two automated reminders go out without her touching anything. The 31-day case received a reminder sequence and is now sitting in the AI negotiation portal after the client clicked the secure link. By 9:30 that morning, Maria checks her dashboard and sees the client on the 31-day invoice has agreed to a payment plan over three weeks, within the limits she pre-approved.
The 47-day case settled overnight. The client accepted a small discount and paid in full. CollectNow confirmed the payment via bank integration and closed the case automatically. Maria spent zero time on any of this. She used that Monday morning hour to onboard a new client instead.
How CollectNow Moves a Case from Invoice to Payment
Step 1: Send the Invoice as Normal
Your existing invoicing process stays the same. You attach the invoice, add the recipient, and CC CollectNow. That single step is the only change to your workflow.
Step 2: Automated Follow-Up Begins
CollectNow sends timed, professional reminders across email, SMS, and phone. You do not write them. You do not schedule them. The system handles timing and frequency automatically.
Step 3: AI Negotiation Kicks In
If reminders do not close the case, the debtor receives a secure portal link. They enter a structured conversation with the AI, which offers options based on your pre-set rules: full payment, a discount, or a payment plan.
Step 4: Payment Confirmed and Case Closed
Once payment clears, the bank integration flags it and CollectNow closes the case. No manual follow-up required from your side.
Who Should Try CollectNow
If you run a small or mid-sized business and late invoices are a recurring problem, CollectNow is worth a serious look. It sits in the gap between your current manual chasing and the nuclear option of handing cases to a collection agency that takes 20 to 40 percent of recovered cash. The setup requires no integration project, which is a genuine advantage for teams without dedicated IT resources. You can explore it directly at collectnow.app.
